Stack of invoices and documents to be processed
Solution: Document AI

Documents In.
Structured Data Out.

Stop re-keying invoices, manually reviewing contracts, and chasing paper forms. We build AI pipelines that read your documents, extract the right data, and push it straight into Odoo.

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95%
Extraction accuracy on structured docs
< 3s
Per document processing time
90%
Reduction in manual data entry
Any
PDF, image, email, scan: all formats
Our Approach

Extraction That Goes Straight to Odoo

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Format-Agnostic Ingestion

PDFs, scanned images, email attachments, and photos: the pipeline handles all formats and normalises them before extraction begins.

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AI-Powered Extraction

We combine OCR, layout analysis, and LLMA neural network trained on vast amounts of text data to understand and generate human language. LLMs use the Transformer architecture and can perform a wide range of tasks — summarization,…-based field extraction to pull structured data from even messy, non-standard documents.

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Direct Odoo Population

Extracted data maps to Odoo fields and populates records automatically: vendor bills, contracts, HR files, ready for one-click validation.

The Process

From Document to Odoo Record

A four-step pipeline that turns unstructured documents into clean, actionable Odoo records.

1
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Ingest

Documents arrive via email attachment, Odoo chatter upload, shared folder, or API. The pipeline detects the document type automatically.

2
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Extract

OCR captures text; layout models identify tables, headers, and line items; LLMA neural network trained on vast amounts of text data to understand and generate human language. LLMs use the Transformer architecture and can perform a wide range of tasks — summarization,… extraction maps fields to your specific document templates.

3
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Validate

Extracted data is checked for completeness and consistency (missing fields, suspicious amounts, unrecognised vendors) before it reaches Odoo.

4
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Populate & Review

Odoo records are created or pre-filled. High-confidence extractions go straight to draft; low-confidence ones are flagged for human review.

Document Types

What We Process

Pre-built extraction pipelines for the most common enterprise document types. Each one is fine-tuned on your specific templates and vendors.

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Finance Documents

Cut vendor bill processing time from days to minutes.

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Vendor Invoice Extractor
Reads vendor invoices and pre-fills Odoo vendor bills: vendor, lines, amounts, tax, due date, ready for validation.
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Expense Receipt Processor
Extracts date, amount, merchant, and category from expense receipts and creates expense lines automatically.
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Bank Statement Reader
Parses bank statement PDFs and maps transactions to Odoo journal entries for faster reconciliation.
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Purchase Order Matcher
Compares incoming vendor invoices against open POs and flags discrepancies before validation.
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HR & Compliance

Automate onboarding paperwork and compliance document handling.

4 agents
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Onboarding Form Processor
Reads employee onboarding forms and populates Odoo HR employee records: personal info, bank details, emergency contacts.
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Contract Classifier
Classifies and routes incoming contracts by type (NDA, service agreement, labour contract) and extracts key dates and parties.
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Insurance Document Extractor
Parses social insurance and health insurance documents and updates employee benefit records in Odoo.
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Compliance Certificate Tracker
Extracts expiry dates from certifications, licences, and compliance documents and creates renewal reminders in Odoo.
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Operations

Eliminate manual entry across your supply chain paperwork.

3 agents
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Delivery Note Reader
Extracts product, quantity, and lot/serial data from delivery notes and reconciles with Odoo receipts.
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Bill of Lading Parser
Reads BOL documents and extracts shipment details, carrier info, and customs data into Odoo stock moves.
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Packing List Processor
Processes supplier packing lists and validates quantities against the corresponding purchase order.
Live Example

Invoice Processing in Action

finance / vendor-invoice-extractor · doc #8821 Running
→ Received PDF attachment from [email protected] (2 pages)...
→ OCR pass complete · layout modelA mathematical function trained on data that maps inputs to outputs. In ML, a model is the artifact produced after training — it encapsulates learned patterns and is used to make predictions or… identified: structured invoice
✓ Vendor matched: Nguyen Tech Solutions (res.partner #142)
✓ Extracted 4 line items · total: 48,500,000 VND · due: 2026-04-15
→ Confidence: 97% · creating vendor bill in Odoo (draft)...
✓ Done in 2.7s · bill BILL/2026/0341 created · ready for validation
The Trobz Advantage

Why Our Document AI Works

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Trained on Your Templates

We fine-tune extraction models on your actual vendor invoices and document formats, not generic samples.

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Handles Vietnamese Documents

Full support for Vietnamese tax invoices (hoá đơn GTGT), VAT codes, and local date/number formats.

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Graceful Degradation

When confidence is low, the system flags for human review rather than silently entering wrong data.

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Audit Trail

Every extraction is logged: original document, extracted fields, confidence scores, for compliance and dispute resolution.

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No New Software to Learn

Documents arrive via email or Odoo chatter. Results appear in Odoo. Your team's workflow barely changes.

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Scales Without Headcount

Processing 50 invoices a month or 5,000: the pipeline scales without adding AP staff.

Ready to put AI to work?

Let's explore how Trobz AI can automate your processes, enhance your ERP, and help your team make better decisions — faster.

Let's Talk Request a Demo